Privacy

WEBSITE PRIVACY POLICY

The policy: This privacy policy is for this website – www.accentevents.co.uk – and governs the privacy of its visitors. It explains how we comply with the EU’s GDPR (General Data Protection Regulation) legislation and the DPA (Data Protection Act). This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR and DPA are adhered to.

THE DPA & GDPR MAY 2018

This website complies with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation), effective from May 2018.

CONTACTING US

This website, www.accentevents.co.uk, collects private user data using the following contact form – www.accentevents.co.uk/contact/- which generates emails sent to jo@accentevents.co.uk. The data from these forms is emailed to the address listed above and also stored on the website server, in most cases dating back to when each form was created. The website server is accessible by the website administrators for www.accentevents.co.uk at GoDaddy (https://uk.godaddy.com/). GoDaddy never accesses or shares this data other than by request from Accent Events Limited. By completing this contact form you agree to Accent Events Limited contacting you about Accent Events Limited UK and Italy Wedding and Event Planning services. Your contact information will be recorded and retained in a customer management system (CMS) and kept securely online in accordance with their privacy policy.

You will not be added to any mailing lists unless you have opted in using the checkbox, and will only be contacted by Accent Events Limited in relation to your enquiry. Your personal details will not be used for any marketing purposes nor will they be passed onto any third parties. They will be stored in the email generated by this contact form which will be filed in the email account for Accent Events Limited which is hosted by GoDaddy and which can only be accessed by Accent Events Limited.  You can read GoDaddy Privacy Policy here.  If you wish to request for any email(s) containing your personal information to be deleted, please email jo@accentevents.co.uk.

EMAIL MARKETING

Email marketing messages sent after a visitor has supplied their contact information and specifically requested / consented to being added to the email mailing list may contain tracking beacons / tracked clickable links or similar server technologies in order to track reader activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic, demographics and already stored subscriber data. Our email marketing service is Mailchimp and you can read their privacy policy here.

EXTERNAL WEBSITE LINKS & THIRD PARTIES

Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note that they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

CLIENT DATA HELD ON FILE

We take care over the processes around looking after personal data stored on our physical systems. Accent Events Limited holds the following personal data of clients: i) Names ii) Addresses (including email addresses) iii) Phone numbers within soft copy and sometimes hard copy contracts iv) soft copy and hardcopy of proof of identity and marital status needed for meeting the legal requirements for getting married. Soft copy documents are safely stored within my password protected home office HP Laptop. Hard copy contracts are filed in my secure home office. Client documents are deleted once the supporting documents have been passed to the official in Italy who will then progress the marriage documents and the marriage has taken place and marriage certificate has been issued.

VOLUNTARY SUPPLY OF PERSONAL DATA AND CONSEQUENCES OF REFUSAL.

Planning services offered by Accent Events Limited requires us to ask for your explicit consent to processing your personal data on forms and to third parties to meet requirements and conditions for a wedding abroad.   Refusal to process this data may result in Accent Events Limited not being able to carry out the services requested.

CLIENTS CAPTURED IN PHOTOS

Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Accent Events Limited will never photograph an individual as a means of unique identification or authentication.

Guests/attendees at Accent Events Limited events appear in photos taken by Accent Events Limited do so as a part of the visual recording of the event in photos.

In terms of explicit GDPR compliance, clients and guests/attendees are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of guests/attendees at an event designed and coordinated by Accent Events Limited is necessary for the legitimate interests of Accent Events Limited as an weddings and events business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests. Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all event guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do. Clients are therefore requested to direct their guests/attendees to read this privacy policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed.

SOCIAL MEDIA POLICY & USAGE

We adopt a safe and responsible social media policy. While we may have official profiles on social media platforms, users are advised to verify the authenticity of such profiles before engaging with, or sharing information with, such profiles. We will never ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

DISPLAY OF IMAGES

We may display any photographs to promote Accent Events Limited on the Accent Events Limited website and blog, on social media, on 3rd party blogs, on wedding and event related websites, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Accent Events Limited client(s). The rights of the people captured in these photographs are protected by Accent Events Limited as detailed in this privacy policy.

COOKIES

This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping baskets, and provide anonymised tracking data to third party applications like Google Analytics.

As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser.

We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.

Here is a list of cookies that our site, accentevents.co.uk uses

Cookie name

Expires on

Description

gdpr[consent_types]

1 year

This is used for the cookie popup banner to remember preferences.

gdpr[allowed_cookies]

1 year

This is used for the cookie popup banner to remember preferences.

__utma

2 years

This cookie keeps track of the number of times a visitor has been to the site pertaining to the cookie, when their first visit was, and when their last visit occurred.

__utmc

Session

The B and C cookies are brothers, working together to calculate how long a visit takes.

__utmt

Session

This cookie is set by Google Analytics. According to their documentation it is used to throttle the request rate for the service – limiting the collection of data on high traffic sites.

__utmz

Session

__utmz keeps track of where the visitor came from, what search engine you used, what link you clicked on, what keyword you used, and where they were in the world when you accessed a website.

acf_collapsed_{field_key} Session Remembers the collapsed rows for a specific Repeater or Flexible Content field. Removed in favor of local storage since version 5.7.

__atuvc

Session

This cookie is associated with the AddThis social sharing widget which is commonly embedded in websites to enable visitors to share content with a range of networking and sharing platforms. It stores an updated page share count.

__utmb

Session

This is one of the four main cookies set by the Google Analytics service which enables website owners to track visitor behaviour and measure site performance.

loc (addthis.com)

Session

This cookie is associated with the AddThis social sharing widget which is commonly embedded in websites to enable visitors to share content with a range of networking and sharing platforms. It stores an updated page share count.

uvc

Session

This cookie is associated with the AddThis social sharing widget which is commonly embedded in websites to enable visitors to share content with a range of networking and sharing platforms. It stores an updated page share count.They are important to improve your experience on accentevents.co.uk.  We use the following types of cookies;

  • ‘Strictly Necessary’ cookies let you move around the website and use essential features such as our searches and our logged-in areas.
  • ‘Performance’ cookies collect information about how you use our website e.g. which pages you visit.
  • ‘Functionality’ cookies are used to provide our core services or to save settings to improve your visit.
  • ‘Targeting’ cookies are deployed by third parties, such as Facebook, Twitter and our advertising partners. They may subsequently use information about your visit to target you with advertising that you may be interested in, on this and other websites.

Please consult our recently updated privacy policy for more information.

By continuing, you agree to the use of cookies. To change this and find out more, follow this link.